BillKhata
INTERNAL OPERATIONS PORTAL
● Secure|Reliable|Internal Use Only
BILL PAYMENTS  |  RECONCILIATION  |  REPORTS

Welcome to BillKhata

Internal Operations Portal  ·  Choose your portal, then sign in

1 Choose portal
2 Sign in
👥

Staff Portal

For Employee / Manager
▣   Bills, Cards & Fund Requests
⚡   Payment Operations
▥   Reconciliation & Reports
🛡

Admin Portal

For Admin / Accounts
⚙   User & Role Management
▣   Reconciliation & Reports
▤   Settings & Master Data
🛡   Secure Internal System  |  Authorized Personnel Only

Staff Sign In

Step 2 of 2 — enter your BillKhata credentials.

Bills

IDDISCOMConsumer IdBill DateDue DateConsumerAmountBill TypeStatusLockedAssigned ToRemarkActions

Pull DISCOM / BBPS from Sheet

Reads Column B (DISCOM) and Column L (BBPS) from a Sheet tab and pulls any manually-edited values into BillKhata — the reverse of the normal direction. BBPS is never pulled for a "Not Paid" bill (that column shows its Not Paid reason instead). Pick one date, or a From–To range (up to 31 days) to read several tabs in one go — leave "To" empty for a single date.

Employees

#Name RoleStatusActions

Not Paid — Awaiting Your Review

Pending Review always shows everything regardless of date — it still needs action. Switch to Reviewed/All to look at history; date filter (defaults to today) narrows that down.
Bill IDEmployeeClientBoardConsumerAmountReasonMarked AtReview StatusReviewed ByAction

Extra Paid — Awaiting Approval

Bills where the Paid Amount landed outside the allowed tolerance for that card — nothing was deducted from the card yet. Approve to finalize and debit the card, or Reject to unlock the bill back to the employee for correction.
Bill IDEmployeeClientDISCOMConsumerBill AmountPaid AmountIntended StatusStatusNote / ReasonDecided ByDecided AtAction

Update Payment — Approve / Reject

Showing today's requests + anything still Pending. Clear or widen the date to see older history, or download a report for a specific range.
DateBill IDEmployeeClientConsumerOld AmountRequestedDiffStatusAction

Recently Resolved — Portal Response

Bill IDEmployeeRequestedDiffStatusApproved/Rejected ByPortal ResponseResolved AtAction
All clients
Quick range
Click Search to generate the report.
Bills Report
Set the filters above (Status included), click Search to see the summary, then Download the same filtered set as one Excel file — it covers status/employee/client/DISCOM/sync-date summaries, and the actual bill-by-bill detail rows (same column layout as the client sheets). Status = Paid for a paid-bills list, Pending for a pending-bills list, or leave it on All.
From / To filters by whichever date is picked in the dropdown beside them. Sync Date (the default) is the day a bill actually landed in BillKhata, same as its sheet tab — so "this month's report" means bills synced this month. Switch it to Payment Date for bills actually paid in a period, regardless of when they came in.
Fund Requests and Update Payment requests have their own filter + download on their own pages now.

Payment Modes

How money actually moved (NEFT, UPI, PAYZAPP, CASH, etc) — separate from Cards, which are what the money moved through. This list is what Submit Payment's Payment Mode field is checked against.

Existing Payment Modes

NameAdded OnActions

Mewar Voucher Portal (Vananam)

Requests are raised and approved entirely on the voucher portal itself, not here — this is a read-only mirror so you can check status without opening a second site. An approved request auto-credits the shared "VANANAM VENTURES" card, so paying a bill with it draws the balance back down naturally.

Vananam Statement

Card Statement

Enter Value